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How to Add Email Accounts

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Add an Email Address

To add a new email address:

  1. Enter the email address that you wish to create in the Email text box.
    • If you manage more than one domain, make sure to select the appropriate domain from the menu.
  2. Enter the password in the Password text box.
  3. Enter the password in the Password (again) text box.
    • You can click the Password Generator link to generate a strong password.
  4. Enter the quota in the Mailbox Quota text box.
    • The quota defines how much hard drive space the account will be allowed to use.

      Important: Due to mail server constraints, quotas cannot be greater than 2048 MB. Quotas that exceed this amount must be unlimited.

  5. Click Create Account.

Email addresses that already exist are displayed in a table. The information displayed in this table allows you to perform the following actions:

  • See how much disk space the account uses.
  • Change a password.
  • Change a quota limit.
  • Delete an email address.
  • Access an account through webmail.
  • Configure a mail client.

Change the Password

A secure password contains no dictionary words and includes upper- and lower-case letters, numbers, and symbols.

To change the password, perform the following steps:

  1. Click Change Password next to the appropriate email account.
  2. Enter your new password in the Password text box.
  3. Confirm your new password in the Password (again) text box.
  4. Click Change Password to store the new password.
    • If you do not wish to change the password, click cancel.

Change the Quota Limit

The quota limit for an address defines the amount of mail (in Megabytes) that can be stored to its mailbox. When your mailbox exceeds this limit, any incoming mail will be returned to the sender with a message which states that the recipient’s mailbox is full.

It is important to keep track of quota usage, because a full quota will not allow you to receive mail.

Note:

  • Your mailbox's trash folder is not included in the quota limit calculation.
  • You will not be able to exceed your availed hosting package's quota. Also, due to mail server constraints, you cannot set a quota greater than 2048 MB. Quotas that exceed this amount must be unlimited.

To change a mail quota, perform the following steps:

  1. Click Change Quota.
  2. Enter the new email quota (in Megabytes) in the appropriate text box. For an unlimited account, click unlimited.
  3. Click Change Quota to store the new value.
    • If you do not wish to change the quota, click cancel.

Delete an Email Address

To delete an email address, perform the following steps:

  1. Click the Delete link that corresponds to the account that you wish to remove.
  2. Click Delete to confirm that you wish to delete the email address.
    • If you wish to keep the email address, click cancel.

Configure an Email Client

This feature automatically configures your email client to access your cPanel email address(es). An email client allows you to access your email account from an application on your computer. Outlook® Express, Mozilla Thunderbird, Apple® Mail, etc. are examples of email clients.

To access this feature, click the More button that corresponds to the appropriate email account.

Note: You must already have an email client installed on your computer in order to automatically configure it with cPanel.

To configure your mail client, perform the following steps:

  1. Select and download the appropriate configuration file from the list.
  2. Run the script file to automatically configure a mail client for the selected address.

When completed properly, your email client should open automatically and log in to your email account(s).

Note: If you wish to use an email client that is not listed in this interface, you will need to manually configure it. For more information on how to manually configure an email client, review the documentation of the client you wish to use. Documentation can generally be found on the client's website.

Access Webmail

This feature allows you to access an email account with a web browser. To access this feature:

  1. Click the More button that corresponds to the appropriate email account.
  2. Select the Access Webmail option from the menu.
  3. Enter the password in the appropriate text box.
  4. Click the Log in button.

Default Email Account

Your default email address is listed under the Default Email Account heading. This special email account is set up when we create your cPanel account. The account's username and password are the same as your cPanel account name and password.

This address may serve as a "catch-all" for all mail sent to invalid usernames in your domain. As such, it may receive a large amount of spam.

You can check and delete the mail that this account receives. To do this through webmail, click Access Webmail and select your desired webmail application.

You can also use this account to send mail. To do this through webmail, click Access Webmail and select your desired webmail application.

The actual address of the account is account@example.com, where account represents your account user name. You cannot rename, delete, or place a quota on the default account. For these reasons, we recommend that you create a separate email account for daily use.

This address is also the default From and Reply-to address of outgoing messages sent by your account's PHP scripts.